- Do all committees chair need to ask for financial support?
- Can all committees receive financial support from IALP?
- Can committees use the financial support to help committee chairs or members to travel for organizing or attending a meeting?
- How can I help countries who are underserved to get involved to IALP? Can I use money to organize a meeting in theses areas?
- How many members can I have in my committee?
- Can a committee have a co-chair or vice chair?
- Are Committee Chairs expected to attend Board meetings?
- To whom do I have to ask for information about my committee when in doubt?
- What are the important dates a chairperson needs to remember?
- When are other reports of committee activities due?
In order to optimize our results, here follows the FAQs (Frequently Asked Questions) related to how IALP committees operate.
No, most committees can do their business without the need of financial support, so the situation varies. There is no expectation that in order to conduct their business a committee will ask for money.
All committees can apply for financial support, but there is not enough available money for all initiatives; so the board selects priorities and decides which ones it can fund from among those committees requesting support.
No. IALP does not have enough money to fund any travel for committee meetings and therefore IALP funds can not be used for travel expenses of committee chairs or members. We suggest that committees use the internet or lower cost mechanisms in conjunction with local committee/university/affiliate society/convention bureaus/persons. Money generated by the committee sponsored events can be used to cover travel/lodging and/or food expenses. Expenditure receipts must be included in the committee’s financial report to the Executive Committee of a committee sponsored event.
Since IALP can not afford to fund travel to plan meetings it is important that a person who is an individual IALP member in that area be identified to assist with this process. This person could serve as a local liaison to contact a university, a scientific center or clinic; in case there is not an organized scientific society (there must probably be an ENT or Neurology Society or other related society who might help). Another possibility would be to contact the ministry of education/health and get them involved with the project. A local coordinator is crucial for this purpose because no one knows the country’s particularity. Moreover, a local person who is financially responsible for expenses is needed since IALP cannot cover all possible related matters.
Committees can have up to 12 members and no more than 2 persons from the same country. All members can serve only two consecutive three-year terms. In exceptional situations, where there are no available persons to continue the work, members can be renewed for more than two terms. Members who have served for two terms can be asked to become committee consultants. This process facilitates the involvement of the greatest number of members.
Yes. A committee can select a vice chair to assist with the work of the committee.
The vice-chair reinforces the fast communication with the committee if the committee chair for some reason is not available and there is time-sensitive work/communication that needs to be done.
Committee Chairs can attend Board meetings as observers, same as any individual member of IALP. They are welcome to present their annual report during the Board meeting; otherwise, their report will be forwarded for discussion by the Board through the President Elect.
Please contact the President Elect (Committees Coordinator) and the current Treasurer for financial explanations.
|May 1st before IALP Congress year||Preliminary budget request for the new term|
|August at the Board Meeting (at the IALP Congress)||Decision by the Board relative to funding level|
|October 1st||Detailed planning/budget request not to exceed approved funding level needs to be sent to the ommittees coordinator and treasurer|
|December 15th||Executive Committee decision relative to specific items in budget plan|
|January 1st||Approved funds available to Committee Chair|
|July 1st (6 mo before the end of the budget period||Full report of activities and full accounting with receipts to committee coordinator and treasurer|
|December 15th (every year)||Yearly report on committees activities|
|August 1st (one year before the congress)||Planned activities during the congress|
|January 1st (at the congress year)||Complete activities during the congress with names and e-mail contact|
|March 1st (at the congress year)||Analysis of free papers/courses submitted for the congress|
|July 1st (6 mo before the end of the budget period)||Full report of activities developed during the term|